A printed job card for every job. A live board for the whole workshop.
Flow is deliberately focused. It does one thing for a fabrication business: keeps an accurate, shared picture of the work in progress, from the moment a job is opened to the day it leaves the yard.
From order to dispatch in five steps
- 1
Create the job
Title, customer, project, drawing and order numbers, quantity and due date. Flow gives it the next job number and the stages from your chosen workflow.
- 2
Assign the work
A responsible person for the job; a name on each stage, with planned hours and dates if you plan that closely.
- 3
Work the stages
People start and finish their stages, leave notes and photos, and report blockers with a reason.
- 4
Watch it move
Progress, the current stage and blockers update everywhere at once: the job card, the board and the dashboard.
- 5
Close it out
When every stage is done, Flow prompts to complete the job. The history, files and a printable job card stay with it.
Paper that works as hard as the people holding it
The job card is still how most workshops run, and Flow treats it that way. Every job prints on one A4 page, laid out for a pen and a photocopier.
- Job number, customer, order, drawing, quantity and a heavy-boxed due date
- Every stage with its instructions and room for dates, initials and a signature
- Completed, QC-checked and released-for-dispatch sign-off blocks
- A QR code that opens the live job on any phone
- Print one card, or every job in a filtered list, one card per page
- Reads correctly in black and white
Your workshop's route, not a template's
Start from a stage library written for fabrication (engineering, material, cutting, bending and rolling, fabrication, welding, QC, surface preparation, painting, galvanising, final inspection, dispatch) and keep only what you use.
- Save common routes as workflows: structural, plate work, repairs
- Every job can add, skip, reorder or rename its own stages
- Each stage has an owner, planned hours and dates, notes and files
- A blocked stage records what is missing and tells the right people
A percentage you can explain to a client
Typed-in percentages drift from reality. Flow calculates progress from the stages, and says how, right under the number.
- Each finished stage counts; skipped stages drop out of the total
- Give stages planned hours and progress is weighted by them, so a 40-hour weld counts more than a 2-hour dispatch
- Override by hand when a single long stage is half done, and switch back any time
- Project progress rolls up from its jobs
Built around the job card
A dashboard with a point
What needs attention, what is yours, where the work is sitting, which projects are active, and what finished recently. Nothing decorative.
Workshop board
Columns for your stages, a card for every open job, blocked jobs at the top. Filter by customer, project or person.
Find anything fast
Search by job number, title, customer, drawing or order reference. Filter by status, priority, stage, person and due date. Stays quick at thousands of jobs.
Notifications that matter
When work is assigned to you, a stage you are next on becomes ready, a job you run is blocked, or someone leaves a note on it. Nothing else.
Projects and customers
Group jobs under a project for one contract. See a customer's open work and history in one place.
Nothing lost by accident
Jobs, customers and projects are archived, not deleted. Permanent deletion needs an administrator and the job number typed back.
Everyone sees the work. Not everyone changes it.
Five roles cover how fabrication businesses are actually organised. Permissions are enforced on the server, not just hidden in the interface.
| Role | Can do |
|---|---|
| Operator | See the work; start, finish and block the stages assigned to them; add notes, photos and files. |
| Supervisor | Everything an operator can, on any stage; assign people to stages; put jobs on hold; export job lists. |
| Manager | Create and plan jobs, projects and customers; change stages; complete, cancel and archive jobs. |
| Administrator | Company settings, the stage library and workflows, and the team: invitations, roles and access. |
| Owner | Everything, including managing other owners. |
Questions
Do my operators need email addresses?
Each person signs in with their own account, so each needs an email address to receive their invitation. For people who never read email, an administrator can copy the invitation link and a password reset link from the Team page and hand it over.
Does it work on a phone?
Yes. Flow is a web application designed for phones as well as desktops: bottom navigation, large buttons for starting and finishing stages, and photo capture straight from the camera. There is nothing to install.
Can we still print job cards?
Yes. Every job prints as a PDF job card with its details, the stages with sign-off boxes, recent notes and a QR code that opens the live job on a phone.
How is this different from a spreadsheet or a general project tool?
A spreadsheet has no idea what a stage is, who is on it or what is blocked, and general project tools are built for office tasks. Flow is built around the job card and the route a job takes through a workshop, so the board, the dashboard and progress all come from the same stages.
Can other companies see our jobs?
No. Every record belongs to one workspace and every read is checked against the signed-in person's workspace on the server. Files are stored privately and opened through short-lived links.
Can we get our data out?
Any job list exports to CSV with the filters you have applied, and every job and project prints to PDF.
See your own jobs in Flow.
No card, no sales call. Create a workspace and try it with a real job.